Administrative Assistant- Advanced Heart Failure Job at UTHealth, Houston, TX

b3J6Y0gwRkE5eldqaHR3cEdGMnp0cEsyTFE9PQ==
  • UTHealth
  • Houston, TX

Job Description

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

100% paid medical premiums for our full-time employees  

Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year) 

The longer you stay, the more vacation you’ll accrue! 

Longevity Pay (Monthly payments after two years of service) 

Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as... 

Free financial and legal counseling 

Free mental health counseling services 

Gym membership discounts and access to wellness programs 

Other employee discounts including entertainment, car rentals, cell phones, etc. 

Resources for child and elder care 

Plus many more! 

Position Summary:

Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

 

Position Key Accountabilities:

Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.

Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.

Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.

Develops filing systems; maintains files, records and reports for assigned area.

Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.

Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.

May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.

Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.

May be required to maintain office supplies and equipment.

Screens calls and emails and receives and directs visitors.

Retrieves information from departmental and/or project records and may produce reports.

Handles confidential information and sensitive issues.

Provides back-up for other support staff as needed.

May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.

May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.

May be assigned routine budget or financial responsibilities by supervisor. 

May maintain or reconcile financial records/reports.  

Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.

Other duties as assigned.

Certification/Skills:

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. 
Use of University financial systems may be required.

Minimum Education:

High School diploma or equivalent. 
Associates degree preferred.

Minimum Experience:

Four (4) years related work experience required. 
Prior experience with scheduling, maintaining calendars, and travel itineraries required.
Prior experience preparing meeting materials or general reports preferred.
May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Veteran Information:

Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.

For a complete list please visit www.uthealth-veterans.jobs.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

Job Tags

Holiday work, Full time, Work experience placement,

Similar Jobs

Interview Hunters

Appointment Setter - Hiring This Week Job at Interview Hunters

We are looking for a representative to join our team. This person will operate as the lead on all critical business accounts. The focus of this vital role is to manage the relationship with the client by creating a positive working relationship. The manager is responsible...

Charger Logistics Inc

Security Guard Job at Charger Logistics Inc

 ...organized, well-rounded individual to join our dynamic team as a Security Guard at our Hutchins, Texas location. J ob Duties and...  ...Flexible in terms of doing different shifts (Morning, Afternoon & Nights) Must be responsible and have a professional attitude.... 

Morpace

Remote Research Interviewer - Part Time Job at Morpace

 ...Important Position InformationOur call center is fully remote, work-from-home. We are looking to add Research Interviewers to our team...  ...equipment.Position TypePart-Time - All shifts are Monday through Friday, 15 hours/weekFlexible day, afternoon & evening shift... 

Tier 1 Consulting, Inc.

Hardware Site Reliability Engineer (HW-SRE) Job at Tier 1 Consulting, Inc.

 ...Location: Downtown Atlanta, GA (Hybrid: On-site 23 days per week) Compensation: $60/hour Contract Length: 12 months...  ...the Role: Our esteemed client is seeking a Hardware Site Reliability Engineer (HW-SRE) to join their innovative team in downtown Atlanta. This critical... 

Lindeman & Associates

Sr. Motion Graphics Designer Job at Lindeman & Associates

 ...Hulu, Lionsgate, Netflix, STARZ, Universal Pictures, and Warner Bros. LA is seeking an innovative and self-motivated Sr. Motion Graphics Designer experienced in creating motion graphics, design, and animation for theatrical trailers, television spots, outdoor displays...