Job Description

Administrative Assistant- Spanish Bilingual Required Location Covina, CA :

Who are we?

360 Behavioral Health provides exceptional care for individuals with autism and developmental delays. With over 30 years of expertise, we are a leading authority in ABA-based behavioral health services. Founded by a husband-and-wife team, our mission is to transform lives through a comprehensive range of services, including Applied Behavior Analysis, personal assistance, and respite. Our qualified clinicians use evidence-based practices and personalized treatment plans to improve outcomes for individuals with autism and their families. As one of the top ABA services providers in the United States and a certified Great Place to Work, our commitment and dedication continue to drive our exceptional care.

What would this role do?

The Administrative Assistant plays a critical role in guiding the professional growth of our team, from clinician skill development to leadership enrichment. This position will support the efforts of the entire local office staff and will work as a team to provide exceptional care to everyone that is served.

What we offer (We like to get right to it!)

• Competitive compensation (we value transparency) $17.00-$19.00/hourly

• Monday-Friday 8:00am - 5:00pm on site
• Student loan repayment assistance for eligible roles
• Bonus program(s) for eligible roles
• Career development and advancement opportunities
• Flexible scheduling
• Great and fun company culture
• Expansive Health, Vision, and Dental plans for our full-time partners
• 401(K) retirement savings program
• Mileage and phone reimbursement
• And so much more!

Role Responsibilities (Here's what it takes)

• Reception Duties include but not limited to taking incoming calls, taking/delivering messages, voicemails, mail, copies, templates, and ensure the front area is always clean, organized, and presentable to uphold the image of the clinic.
• Manage the Client electronic records system. (e.g. Assigning Providers, updating client information, uploading documents, adding notes)
• Support all Administrative and Clinical Teams.

• Ensure understanding, implementation, and reinforcement of all company policies and procedures.
• Support the training team assigning training, scheduling, and set up. (e.g. CPI)
• Track and maintain office supply orders.

• Attend and/or run recurring or scheduled meetings (i.e. staff meetings, administrative meetings)

• Manage the Client documents including but not limited to client service agreements, and special incident reports.
• Support for internal and external audits.
• Ensuring that the company's “zero tolerance policy” is understood, implemented, and reinforced in the region.
• Ensuring that Health Insurance Portability and Accountability Act (HIPPA) compliance is understood and reinforced in the region.
• Complying with all Mandated Reporting Laws and Regulations

Staff Support Duties

• Provide comprehensive support to all company staff, addressing their various needs promptly and effectively.
• Collect staff documentation and provide it to the People Operations department for internal filing.
• Email communications to all clinical and administrative partners.
• Ensure all staff are in compliance with Company requirements (Credentialing, certifications, etc.).
• Track and maintain data sets within spreadsheets, ensuring accuracy and organization. This includes but is not limited: incomplete sessions, schedule changes, and billable hours.
• Conduct schedule changes in the electronic portal. (e.g. add, change, and communicate changes to a permanent schedule).

NON - ESSENTIAL FUNCTIONS AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Complete all duties and/or special projects assigned by leaders and/or the business.
• Assist with People Operations initiatives as assigned.
• Assist with administrative team duties as assigned.
• Ensure regulatory compliance with insurance protocols, HIPPA, and other federal, state, and local regulations.
• Participating in team meetings, trainings, and professional development opportunities.
• Providing support for any office needs, if necessary, to run the office more efficiently.

Must Haves (Yes, we have needs!)

• Minimum high school diploma or GED
• 6 months of Office experience preferred.
• Computer savvy with thorough knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

Nice to haves (Very demure, very mindful)

• Self-motivated, responsible, honest, and articulate.
• Excellent organizational, communications, and time management skills.
• Customer service focus-with a professional demeanor, boundaries, and composure.
• Ability to politely interact with individuals and families from diverse backgrounds.

360 Behavioral Health is an equal opportunity employer. If anyone is unable to fully access any portion of the 360 Behavioral Health on-line system, we are committed to providing reasonable accommodations. Please contact us at 855-360-4437 for assistance.

EEO/Minorities/Females/Disabled/Veterans

Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to benefits360hr@360bhmail.com to let us know the nature of your request. For more EEO information about applicant rights click here.

Americans With Disabilities Act

360 Behavioral Health, does not discriminate on the basis of disability in its services, programs, or activities. Employment: 360 Behavioral Health does not discriminate based on disability in its hiring or employment practices and complies with the ADA title I employment regulations. Effective Communication: 360 Behavioral Health will, upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. Modifications to Policies and Procedures: 360 Behavioral Health, will make reasonable modifications to policies and procedures to ensure that people with disabilities have an equal opportunity to enjoy programs, services, and activities. For example, people with service animals are welcomed in 360 Behavioral Health offices, even where pets and other animals are prohibited. Requests: To request an auxiliary aid or service for effective communication, or a modification of policies or procedures contact [ADA Coordinator name and contact information] as soon as possible, preferably 30 days before the activity or event. For inquiries, please contact us at benefits360hr@360bhmail.com

Keywords: ABA, Applied Behavioral Analysis, CNA, Certified nurse assistant, behavioral health, RBT, Registered Behavioral Tech, Mental Health, Entry Level, Aid, Respite Care, Caregiver, Paraprofessional, Assistant, Home Health, DSP, Direct Support Professional, Patient care technician, Care Tech, LPN, Psychology

Experience

Required

• 6 months of Office experience preferred

Job Tags

Hourly pay, Permanent employment, Full time, Local area, Flexible hours, Monday to Friday,

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