Update - Due to a large volume of applications received for this recruitment, the recruitment will set to close Saturday, November 16, 2024 at 12pm.
About the position
Job Appointment: Full Time, Regular
Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid- Employee will report to Portland Building, 1120 SW 5th Ave, Portland, Or 97204 for in-person work. Remote work must be performed within Oregon or Washington. For more information, click here .
Benefit: Please check our benefit tab for an overview of benefit for this position
Language Pay Premium Eligible: This position may be eligible for Language Pay Differential for qualifying employees.
Union Representation: (City of Portland Professional Workers, CPPW). This labor contract is currently in negotiations. To view other labor agreement, please click here.
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.
Position Summary
The Business Operations Division – Employee Services, Administrative Specialist I position works within a team providing essential internal support to many of the City of Portland’s, Bureaus, Service Areas, and Elected Offices. The team delivers expertise across a range of business functions, including employee and organizational support, personnel administration, timekeeping, and financial services. We strive to enhance operational efficiency to meet the unique needs of each area we serve, enabling our partners to deliver effective services to Portland’s community. We invite professionals dedicated to high standards and collaborative service to join our team and contribute to Portland’s operational excellence.
The Administrative Specialist I position is responsible for processing transactions that range in complexity, adhering to applicable rules and policies with time sensitivity. The person selected for this role must be able to provide excellent customer service to internal and external customers and carry out responsibilities with initiative and creativity, while exercising sound professional judgment.
The Administrative Specialist I will work alongside a team who encourages professional growth and fosters a culture of collaboration and encouragement. Although it is anticipated the majority of daily tasks to be carried out independently, the peer-to-peer support helps drive individual and overall team success.
As an Administrative Specialist I, you will:
Have a question?
Contact Information:
Loan Tran Polanco, Recruiter
Bureau of Human Resources
Loan.Tran@portlandoregon.gov
The following minimum qualifications are required for this position:STEP 1: Apply online between November 11, 2024 to November 18, 2024
Required Application Materials:
Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
Application Tips:
Step 2: Minimum Qualification Evaluation: Week of November 18, 2024
Step 3: Establishment of Eligible List: Week of November 18, 2024
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
Step 4: Selection (Interview): December 2024
Step 5: Offer of Employment: December 2024
Step 6: Start Date: January 2024
*Timeline is approximate and subject to change.
Click here for additional information regarding the following:
An Equal Opportunity / Affirmative Action Employer
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