Job Description

ABOUT US

Since 1988, Jenkins Group has been the premier one-stop shop for independent book publishing in America. Our unwavering commitment to excellence extends from meticulous manuscript development to seamless distribution, ensuring that your vision becomes our mission. Whether you're a first-time author or a seasoned writer, we excel in creating compelling narratives for individuals, associations, and organizations of all sizes. We offer a comprehensive suite of services, including ghostwriting, editing and proofreading, design and layout, illustrations, printing and binding, marketing, promotion, distribution, and book awards.

JOB DESCRIPTION

Jenkins Group is seeking a meticulous and enthusiastic  Book Awards Entry and Judging Specialist to support the success of our renowned book awards programs. This role involves managing entry submissions for print, ebook, and audiobook formats, communicating with publishers and authors, coordinating the judging process across six distinct awards, and assisting with winner celebrations and recognition.

If you excel in organization, have a passion for literature, enjoy building relationships with authors and publishers, and are eager to ensure smooth and professional program operations, this position is perfect for you. You will collaborate closely with the Book Awards Manager to uphold the prestige of our awards and celebrate literary excellence.

RESPONSIBILITIES 

• Manage Book Award Submissions:
  • Oversee and coordinate the submission of entries for various award categories (print, ebook, audiobook, etc.).
  • Ensure timely and accurate processing of all submissions, tracking entry statuses and resolving any discrepancies.
  • Maintain and update an entry database to ensure efficient access to all submissions.
• Publisher Communication:
  • Serve as the main point of contact for publishers and authors with questions about the submission process.
  • Address queries regarding entry requirements, deadlines, formats, and eligibility criteria.
  • Provide guidance on submission troubleshooting and resolve any technical or logistical issues related to entries.
• Book Judging:
  • Participate in the judging process for six different book award contests, evaluating submitted books based on predetermined criteria.
  • Assist with organizing and coordinating the judging panels, ensuring all books are reviewed in a timely and fair manner.
  • Maintain confidentiality and impartiality throughout the judging process.
  • Assist with tracking of winner data
• Winner Celebrations and Communication:
  • Support the planning and execution of winner celebrations, including virtual or in-person events.
  • Support the drafting of notifications to award winners, ensuring they are informed of their recognition and next steps.
  • Collaborate with other team members to ensure smooth event logistics.
• Winner Packets and Merchandise Fulfillment:
  • Create and mail winner packets, which may include certificates, medals, or other award-related materials.
  • Manage the fulfillment of winner merchandise orders, ensuring timely and accurate delivery of award-related products.
• Other Administrative Support:
  • Provide general administrative assistance as needed to support the overall awards program.
  • Assist with creating promotional materials related to award winners, including press releases, social media posts, and website updates.

REQUIREMENTS

• Prior experience in event coordination, book publishing, or award programs is preferred
• Familiarity with print, eBook, and audiobook formats is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital platforms (e.g., Google Drive, project management tools)
• Knowledge of online submission platforms and ebook/audiobook formats is a plus
• Proficiency with Canva is a plus

Personal Attributes

• A passion for books and literature
• Ability to handle sensitive information with discretion and confidentiality
• Positive attitude, adaptability, and ability to work in a fast-paced environment during peak seasons
• Strong communication skills, both written and verbal, with the ability to work effectively with authors, publishers, and internal teams
• Excellent organizational skills and attention to detail, particularly with tracking and managing multiple submissions and deadlines
• Ability to work independently and manage time effectively, especially during peak seasons
• Willingness to cross-train and provide support in related areas of operations
• Flexibility to handle other duties as assigned

ADDITIONAL INFORMATION

• Part-time/Seasonal Nature: This position requires flexibility during peak award submission and judging periods, with hours fluctuating based on workload.
• In-Office Work: This is primarily an in-office position.

WHY JENKINS

• Flexibility:  Hybrid work environment and flexible hours
• Half-day Fridays:  Memorial Day to Labor Day (full-time employees)
• Dog Friendly: Fluffy team members frequent the Jenkins headquarters 
• Professional Growth: Opportunities for continuous learning and career advancement
• Health and Dental  after 90 days with a $500 HSA contribution yearly (full-time employees)
• 401K with a 100% match up to 3% of compensation after 6 months (full-time employees)
• 10 Holidays (New Year's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Black Friday, Christmas Day, 2 float days) + generous  PTO (full-time employees)

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