Job Description

Deep in the woods of Northern Michigan, artistic disciplines merge and unbreakable bonds form. Surrounded by a unique creative energy formed by dedicated young artists and expert faculty and staff, you’ll find passion and purpose that will stay with you long after you turn off your office lights.

Position Summary:

The Ensemble Librarian is a vital member of Interlochen Center for the Arts, responsible for the management and distribution of music materials to support the high-level performances of Interlochen Arts Camp and Interlochen Arts Academy. The Fennell Music Library serves two world-renowned programs: Interlochen Arts Camp and Interlochen Arts Academy. The library’s holdings include extensive collections of orchestral, band, choral, and jazz ensemble music, as well as chamber music and recordings. The Ensemble Librarian is key to ensuring that the Library meets the individual and programmatic needs of the performing ensembles at Interlochen Arts Camp and Interlochen Arts Academy. This role requires a strong knowledge of ensemble and library operations, and a commitment to supporting an environment of artistic excellence. The Ensemble Librarian not only manages daily operations but also engages in creative problem-solving and resource management to support a diverse community of musicians and students.

The library staff

• Builds meaningful relationships with faculty, staff, and students.
• Assists patrons in finding information.
• Provides a collection that reflects and anticipates patrons’ needs.
• Creates a welcoming atmosphere.

This position works closely with the Director of Libraries and other library staff members to provide these services to the ICA community.

Essential Duties & Responsibilities:

• Acquire and prepare parts and scores for Academy and Camp ensembles including orchestra, band, jazz, and choir
• Acquire rental/performance licenses as needed
• Hire, train, and supervise summer Ensemble Librarian Interns
• Demonstrate ability to read/write music in different clefs and transpositions, transcribe parts, and copy orchestra parts legibly and quickly using hand manuscript and computer notation software
• Demonstrate knowledge of current score editions and reference sources, enabling performance from materials meeting the highest scholarly standards
• Demonstrate experience with and knowledge of orchestral/band/choral/jazz repertoire and sources 
• Coordinate with faculty from various arts divisions on programmatic needs for Academy and Camp
• Develop and maintain productive relationships with faculty
• Participate in school-wide committee/volunteer work as appropriate
• Occasional evening and weekend hours may be required
• Other duties as assigned

Work Environment:

Work is performed primarily in a standard office and library environment with extensive internal and external stakeholder contact.  

Education:

• Bachelor’s degree in music required; master’s degree in Music preferred
• ALA-accredited MLIS preferred

Experience: 

• Progressive responsibility in an ensemble library (3 to 5 years)
• Thorough knowledge of orchestral literature, foreign terms, musical terms/signs (including bow markings), and contemporary notation;  
• Knowledgeable in current copyright and licensing standards 
• Understanding of both the current and future trends and practices in Ensemble Librarianship
• Google Drive Suite
• Music notation software (Sibelius, Dorico) - Required
• Adobe Creative Cloud (Acrobat, Photoshop) - Required
• Koha
• Mac OS

Certifications, Licenses, or Special Training: 

• Must meet and maintain background screening requirements as detailed in policy 12.HR.01 Pre-Employment and Employee Background Checks. 

• Valid driver’s license and driving record that meets the eligibility requirements of ICA’s insurance carrier (for all positions requiring driving). 

Knowledge, Skills, and Abilities: 

• Must demonstrate initiative and have the ability to work independently and collaboratively
• Must exhibit flexibility and proficiency in organizing and completing several tasks simultaneously and possess strong problem-solving skills
• Ability to demonstrate and maintain meticulous attention to detail
• Have a strong desire to work with musicians and to provide the best customer service possible
• Must have a positive attitude and be able to work as part of a high-functioning team
• Must possess the ability to stay calm, think clearly, and maintain a professional demeanor under pressure
• Ability to interact effectively with conductors, musicians, staff, stage crew, and guest artists
• Ability to promote and maintain positive interaction with all internal and external stakeholders
• Demonstrate respect for cultural, ethnic, spiritual, and linguistic diversity and values including differences in personal goals, lifestyle choices, and varying family backgrounds and histories

For a complete job description and to apply, go to interlochen.org/careers or Click to apply - Ensemble Librarian

Application Materials:

• Cover Letter
• Resume

About Interlochen Center for the Arts

Gifted young artists from all over the world come to Interlochen Arts Academy to turn their passion and potential into a purposeful future. As their trusted faculty, we work side by side with our students to help them refine their talents and develop the skills they need to become creators of successful, fulfilling lives. Because this is where raw aptitude is refined, elevated, and maximized. And we are the bridge between proficiency and mastery.Since 1928, Interlochen has offered an immersive arts experience that fosters a sense of closeness discovered only through a deep, shared appreciation. Generations of artists and arts enthusiasts have experienced the special and intangible magic that transpires on Interlochen's beautiful campus, nestled between two pristine lakes and surrounded by quiet pines in northwest Michigan. A true artist's retreat, Interlochen invites students grades 3-12, as well as adults of all ages, for once in a lifetime arts education programs designed to hone their skills and nurture their humanity. The depth and breadth of our offerings is unmatched. Our community transcends backgrounds and beliefs, borders and barriers: here, we are united through the unive ... rsal language of the arts.Our umbrella organization, Interlochen Center for the Arts, encompasses six distinct program areas, each founded to propel arts education and engagement: Interlochen Arts Camp, Interlochen Arts Academy, Interlochen Online, Interlochen Public Radio, Interlochen Presents, and Interlochen College of Creative Arts. For more information go to

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