Job Description
We are looking for a dedicated Executive Assistant to provide proactive, executive-level support to the VP of Virtual Assistant Services. This role is essential for helping the VP focus on strategic initiatives, and it involves a blend of professional expertise, excellent communication, and teamwork.
Key Responsibilities
Represent the Organization: Serve as a positive and professional ambassador for the organization, embodying our core values, mission, and vision in daily interactions.
Executive Support: Act as an extension of the VP, facilitating communication and collaboration with team members, clients, contractors, and partners.
Task Management: Anticipate the VP's needs and manage tasks, including correspondence, research, and meeting preparations to optimize their time.
Meeting Coordination: Plan and execute internal team meetings and events, ensuring all logistics are covered, such as calendars, time zones, and agendas.
Travel Arrangements: Coordinate executive travel, including transportation, accommodations, and meal reservations, while keeping in mind preferred travel programs.
Communication Management: Handle the VP's email inbox, draft internal and external communications, and maintain confidentiality.
Reporting and Administration: Oversee dashboards and reports for accuracy and assist with updates as needed, alongside filing expense reports and tracking reimbursement status.
Additional Tasks: Complete any ad-hoc professional or personal projects delegated by the VP.
Qualifications
A strong servant leader who is a reliable extension of the VP.
Excellent written and verbal communication skills.
Detail-oriented, proactive, and confident in decision-making.
Comfortable and adept with technology, as it is fundamental to our operations.
BA/BS degree or equivalent work experience.
Minimum of 3 years supporting senior leaders, preferably in a C-suite environment.
Strong organizational skills and a positive, can-do attitude.
Ability to work autonomously and manage tasks efficiently in a remote environment.
Working Conditions
As a virtual organization, you'll enjoy the flexibility of working from home full-time, provided you have a dedicated workspace free of distractions. Our standard business hours are Monday through Friday, with some travel required for certain roles.
This position is a full-time, exempt role, allowing you to engage in a dynamic and rewarding work environment. Expect to be an integral part of a vibrant team that values collaboration and personal growth.
Employment Type: Full-Time
Salary: $ 52,000.00 55,000.00 Per Year
Job Tags
Full time, For contractors, Work experience placement, Remote job,