Job Description

DESCRIPTION

OPEN UNTIL FILLED with initial review date the week of December 9, 2024.

Napa Valley College is seeking an individual with demonstrated administrative skills to join an outstanding team of faculty, staff, and administrators to provide high quality programs and services to our district, our community, and most importantly, our students.

The incumbent in this position will be planning, coordinating, and monitoring the implementation of a variety of college grants to ensure compliance with programmatic and fiscal requirements; and researching and identifying a variety of grant sources and providing technical assistance in the writing and review of grant proposals.

This job reports to Dean, Research, Planning and Institutional Effectiveness.

This is a full-time, 12-months-per-year, classified administrative position located at our main campus in Napa, California. The salary has an appropriate placement on Range 15 of the current Administrative/Confidential salary schedule. Initial salary placement is $7,208 to $7,947/month, with future steps up to $10,143/month. Placement on the salary schedule is commensurate with experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and retirement system membership. Assignment includes 20 paid holidays, 22 vacation days, and 12 days sick leave annually.

DUTIES AND RESPONSIBILITIES

Essential Functions:

• Communicates with internal and external stakeholders for the purpose of providing the status of grants and implementing projects.
• Confers with college grant seekers on the process of applying for grants (e.g. develops grant strategies and objectives; provides resource information on requirements, etc.) for the purpose of obtaining grants.
• Develops, monitors, and maintains a grant tracking system for the purpose of ensuring timely preparation of grant applications and implementation of grant requirements.
• Maintains a variety of manual and electronic files and/or records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
• Maintains grant applications and related documents (e.g. required reports, budgets, specific inquiries, etc.) for the purpose of submitting to the appropriate funding agency and sustaining institutional eligibility for grant funding.
• Manages and participates in the development, management, and oversight of the grant budget for the purpose of complying with all program and funding guidelines of awarding organizations.
• Monitors all grant processes (e.g. evaluations, budget, reports, etc.) for the purpose of ensuring compliance with existing laws and regulations, relevant contractual obligations, and accounting and reporting standards applicable to college grants.
• Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Provides technical assistance to administrators, faculty, and staff in the review of proposals for the purpose of ensuring grant applications are complete and in compliance with programmatic and financial requirements.
• Provides technical assistance to grant writing staff in the development of grant proposals for the purpose of ensuring clarity and conformity with program objectives and compliance with policies and outcomes required by the funding agency/organization.
• Prepares a wide variety of materials (e.g. financial, statistical, and operational reports related to college grants; recommendations; procedures, etc.) for the purpose of documenting activities and issues, meeting compliance requirements, providing written support, and conveying information.
• Researches a variety of topics (e.g. federal, state, local, and private grant funding sources; current eligibility requirements; legislative changes; etc.) for the purpose of disseminating information on grant opportunities and/or providing recommendations.
• Serves as liaison between the District and representatives of grant funding agencies for the purpose of ensuring efficiency, meeting requirements, interpreting regulations and/or resolving issues.

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS

Minimum Qualifications



Skills, Knowledge and Abilities:



SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: planning and managing projects, operating standard office equipment; preparing and maintaining accurate records; utilizing pertinent software applications; and grantsmanship.



KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: principles of grant administration; principles of grant accounting and reporting; methods and techniques of grant proposal writing; federal, state, and local laws, codes and regulations related to grant development and management; District organization, operations, policies and procedures; research methods and techniques used in grant fund development; principles and practices of budget preparation and administration; organization and management of records; computer applications, systems, and hardware used in grant management.



ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with datautilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: planning, coordinate, and monitor a variety of college grants; interpret and apply federal, state, and local laws, codes and regulations related to college grant development and management; present complex information in a clear and concise manner; setting priorities with limited supervision; exercise critical judgment; train and provide technical assistance to others; prepare clear, comprehensive, and effective reports; meeting deadlines and schedules; organizing and communicating information and concepts; working with detailed information/data; and demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.



Responsibility:
Responsibilities include: working under limited supervision using standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.



Working Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.



Experience:
Three years of full-time, paid, professional-level experience in grant administration or a related area.



Education:
Bachelor’s degree in job-related area from an accredited institution.



Certificates and Licenses:
Valid CA Driver's License & Evidence of Insurability



Continuing Educ. / Training:
Maintains Certificates and/or Licenses



Clearances:
Criminal Background Clearance
Tuberculosis Clearance


Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.

Desirable Qualifications

• Grant writing experience in higher education

• Demonstrated experience building strong relationships with grantors and stakeholders

APPLICATION PROCEDURE

A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted in order for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters.

Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts.

B. Applicants must attach the following to complete the application process:

Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete.

Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here (Download PDF reader) for a list of approved organizations.

It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met.

All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.

The District will not accept materials by e-mail, fax, or mail for this position.



SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.

Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.


For more information, contact the Office of Human Resources, Training & Development:


2277 Napa-Vallejo Highway
Napa, CA 94558
(707) 256-7100
jobline@napavalley.edu

For technical support, contact NEOGOV at (855) 524-5627.

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