Job Description

This job was posted by : For more information, please see: Program Assistant Department of Mechanical Science and Engineering The Grainger College of Engineering University of Illinois Urbana-Champaign The Department of Mechanical Science and Engineering, consistently ranked in the top 6 programs in the nation, seeks qualified candidates for the position of Program Assistant. This position provides support for the MechSE Graduate Programs Office serving as first point of contact, as well as outreach, advisement and building relationships with potential applicants and current students. Duties & Responsibilities Graduate Program Support Activities Serves as first point of contact for the GPO. Responsible for managing GPO email inbox, answering a broad range of questions and inquiries from students and faculty regarding graduate program and departmental operations, enrollment, required and elective courses, registration, teaching and research assistant assignments, fellowships, degree requirements, deadlines, etc. Prepares correspondence requiring policy interpretation to prospective students, current students, faculty, staff and other constituents. Assists with submission of the department Pcard and Tcard transactions and submitting purchasing requests. Assists with recruitment event arrangements for travel, hotel, meals, and other expenses. Assists with administration of graduate student recruiting events. Assists with development and updating of electronic forms, presentations, and mailings. Serves as GPO liaison with graduate student groups, including GraMS and UIUC Grad SWE. Assists with additional appropriate related graduate programs duties to further the mission of the department. Graduate Program Activities Reviews graduate applications for accuracy and completion before processing; approximately 800-1,000 applications during the fall admissions cycle and 400-500 applications during the spring cycle annually. Assists with graduate fellowship nominations statements, ratings forms, and general fellowship processing. Assists international students with registering for the Oral English Assessment Intention (OEAI) as needed and records results. Assists with managing the MechSE graduate student seminar course tracking attendance, completion and grades. Assists with the management of PhD examinations including preparing announcements, committee paperwork, and recording exam results. Assists with processing registration requests. Assume additional appropriate related duties to further the mission of the department. Minimum qualifications: Bachelor\'s degree. Demonstrated experience in a university setting or academic unit. Preferred Qualifications Experience in an undergraduate or graduate program within an academic unit. Knowledge, Skills and Abilities Excellent command of grammar, spelling, punctuation, and writing skills. Excellent customer service, follow-up, and technical computer skills. Fluency in Microsoft Office including PowerPoint, Excel, and Word. Strong interpersonal, written, and oral communication skills. Ability to organize and manage diverse activities. Appointment Information This is a 100% full-time, non-exempt Civil Service Program Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after close. For more information on Civil Service classifications, please visit the SUCSS web site at . This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Program Assistant classification is \$40,435 (\$20.69/hour). Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University\'s Workplace Flexibility policy Sponsorship for work authorization is not available for this position. APPLICATION PROCEDURES AND DEADLINE INFORMATION Applications must be received by 6:00 pm (CST) on December 20, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. Please submit a cover letter, resume, names and contact information of three professional references. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Hannah Dorsey, hdorsey@illinois.edu. For questions regarding the application p

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