About the position
Job Appointment: Full Time, Temporary
Work Schedule: Monday – Friday, 8 am-5 pm. An alternate schedule may be available.
Work Location: Hybrid- include address for in person work Remote work must be performed within Oregon or Washington. For more information, click here .
Benefit: Please check our benefit tab for an overview of benefit for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees (Include this for classifications identified as eligible or if bureau requests languages)
Union Representation: City of Portland Professional Workers, CPPW. This labor contract is currently in negotiations. To view other labor agreement, please click here .
Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume.
Position Summary
The Business Operations Division – Employee Services, Personnel and Onboarding Coordinator position works within a team providing essential internal support to many of the City of Portland’s, Bureaus, Service Areas, and Elected Offices. The team delivers expertise across a range of business functions, including employee and organizational support, personnel administration, timekeeping, and financial services. We strive to enhance operational efficiency to meet the unique needs of each area we serve, enabling our partners to deliver effective services to Portland’s community. We invite professionals dedicated to high standards and collaborative service to join our team and contribute to Portland’s operational excellence.
The Personnel and Onboarding Coordinator position will work closely with the Lead Business Operations Personnel Coordinator and Lead Timekeeper to process transactions ranging in complexity, while adhering to applicable Human Resources Administrative Rules and policies. The person selected for this role must be able to provide excellent customer service to internal and external customers and carry out responsibilities with many competing priorities, while exercising sound professional judgment.
As a Personnel and Onboarding Coordinator , you will:
Provide confidential support to Business Operations Employee Service customers.
Process complex personnel and organizational change actions.
Generate reports from City utilized Human Capital Management software (SAP).
Perform timekeeping duties by entering employee time requests, processing work schedule changes, and payroll report auditing.
Assist with new hire onboarding procedures to track pre-hire steps, first-day orientations, and post-hire form collection.
Assist managers through recruitment process, scheduling interviews and drafting offers of employment.
Maintain confidential employee records.
Have a question?
Contact Information:
Loan Tran Polanco, Recruiter
Bureau of Human Resources
Loan.Tran@portlandoregon.gov
The following minimum qualifications are requiredfor this position:Ability and experience interpreting, applying and articulating complex policies and processes related to payroll, human resources, and labor contract provisions in a government or municipal environment.
Experience processing complex personnel, organizational change, and/or timekeeping transactions in a municipal environment.
Ability to learn and utilize City-specific technology and general office software, such as SAP, Outlook, Word, Access, Teams, and Excel, for complex document production and data management.
Ability to communicate and interact with internal and external customers in a professional and courteous manner, both verbally and in writing.
Ability to be flexible and handle shifting and competing for work demands.
STEP 1: Apply online between November 11, 2024 to November 18, 2024
Required Application Materials:
Resume
Answer to the Supplemental Questions (click on the Questions tab to preview the questions)
Optional Application Materials:
Application Tips:
Step 2: Minimum Qualification Evaluation: Week of November 18, 2024
Step 3: Establishment of Eligible List: Week of November 18, 2024
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. (Update if a Ranked list or other type of list is used)
Step 4: Selection (Interview): December 2024
Step 5: Offer of Employment: December 2024
Step 6: Start Date: January 2024
*Timeline is approximate and subject to change.
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